Coordinator Meeting

updates

Jessy

Christine Ervine will still speak at HOPES but other keynotes are still wanted.

Sebastian & Kennett

request that written requests for books for the EDC library be given to either of them. Human subjects form for curric survey is done. CASL requests use of EDC Pacific office space. It is suggested that they go through the procedure to get official key access.

Erin

Erin and Tim are not going to Po

Chris C.

PV’s are still on the Rec. Center. He is working on a press release about the project.

Roxanne

plans to distribute to coords the year’s estimated spending plan. Any concerns regarding late ASUO paychecks should be directed to J. Kosticks. A banner (on 13th?) costs 85$/wk incl. setup and takedown.

updates

Lilah

sign-up sheet for office hours

Rozanne

Everyone to be present at the Budget Hearing at the EMU Boardroom at 8.30 p.m. on 01/24/05
Proposing a third more than last year at the hearing

Martha

Met SPS during Vacation- possibility of a collaboration to aim towards stronger conferences in the long run

Volunteers need to be signed up for the conference
Brook Muller has started teaching this term. He could be invited for the meeting on January 11th

Marsha

Get BRING Recycling involved. Maybe involve SANIPAC (as a possibility for HOPES Workshop event)
Green Building in Oregon/ Eugene?
Dates to be decided (Jan 31st/ Feb 28th)

General Items:

• Zac - Speakeasy at the Strand (Cozmic Pizza) Fri. Feb. 25th at 7ish
• Roxanne - Budget Hearing coming up. - Strategizing meeting in EDC office Fri. 21 at noon
• Phil - ASUO has leftover fund: maybe we could update 'Filemaker Pro' and Microsoft Office
• New EDC website is up and running
• Fundraising: Arch Dept. to sponsor design challenge with $1000. (prize money)
• EWEB will probably be a generous supporter.
• Dean Melnick will help cover any shortcomings.
• Conference pricing: faculty cost? -option: suggested donation at community level
• Curriculum: Sustainable Design student and faculty surveys ready to be submitted.
• Kids HOPES: Puppet show!

Substantive Items:

• Brook Muller: -History...Glad to be on board
• Spring: Sustainable Architecture class: ARCH 203
• Thinking about future Green Media class.

General Items:

• Secretary: Martha
• Minutes from 1/25 meeting approved

Substantive Items

• HOPES: Susan led a brief discussion about bringing volunteers into the HOPES process to reinforce that it is their conference, not that they are our assistants. It was decided to invite volunteers to EDC weekly meetings. Because it is an awkward meeting time and the meetings can be so business-heavy, coords will continue meeting with volunteers individually. We will also hold volunteer check-ins/receptions every 2 weeks until the conference.
• First volunteer meeting: After Brook’s talk on 2/7
• Second: right before Speakeasy
• Third: Right before conference
• Susan also updated the group on potential workshop opportunities through Steve Mital.
• HOPES T-shirts: Kieran and Chris presented their design concept for the HOPES 11 t-shirt. After some discussion it was decided to:

General Items:

• Approve agenda, select secretary and timekeeper
• Minutes from 2/1 meeting (?)
• Introduce newcomers

Coordinator updates:

• Non-HOPES
• Newsletter, software funding app (Phil, 3 min)
• Newsletter will be formatted as a blog to allow for more dynamic content and more frequent updates.
• No progress yet on software, will submit forms this week
• 2/28 EcoSpeak (Marsha, 3 min)
• Tara Hanby confirmed for Eco-Speak Feb. 28th, speaking on obstacles to green building.
• Marsha needs suggestions for other people that may be able to speak on this topic.
• Curriculum survey distribution strategy (Kennett, 3 min)
• Survey ready to be administered.
• Sign-Up for tabling in Lawrence to give survey
• Will be distributed to classes: Arch 202, ECS, Structures, History of Landscape Arhcitecture

General Items:

• Approve Agenda
• Wish Erin good thoughts and a speedy recovery
• John Baldwin Memorial 3 - 5pm Friday the 18th

Program

• Chris L. needs donor info
• USGBC will post edc (or hopes) logo

Day-of-Coordination - Susan

• info booth by registration table will constantly be staffed by volunteers
• (combining reg and info in slow times)
• master schedule binder will hold all important info
• info booth will be keymaster
• each panel will have an assistant to:
• perform headcounts
• A/V assist
• answer logistics questions
• coffee donation by cafe mam - what to do about cups?
• Bring? paper? Chris C. to call campus recycling
• where would we wash cups?
• set-up/clean-up
• each coord needs to think about the needs for their event

General Items:

• Approve Agenda, minutes
• Welcome back from break!
• Congrats Sebastian (CASL & EDC) for winning the Burt Rutan Competition! It’s a good idea to have a board up at HOPES about this.

• Volunteer Meeting this Thursday, March 31st, 5:30pm, Room 278, food provided, word of mouth- get people to come!

• Sign up for office hours and meeting time availability
• Sign card for Dean Melnick who is recovering well
• Keep working on coordinator manuals
• New HOPES & SBS Posters in your mailbox- get them out soon.
• Pick up your awesome new HOPES 11 t-shirt from Chris C.
• Double check coordinators phone numbers with Martha for HOPES
• Sign up for HOPES registration tabling (Wed-Fri, Mon-Fri)

Elections! Wednesday April 20th - 5:15pm in 278 Lawrence

Coordinator Updates

• Martha - Organizing election, planning remainder of term, Rutan Project, EWEB work
• Jessy - speaker?
• Lilah - "Thesis, thesis, thesis"
• Susan - HOPES thank you's - qualitative and quantitative info for next year's HOPES director
• Chris L. - Post HOPES publication
• Roxanne - paying bills
• Kennett - nothing new
• Sebastian - investigating green design certificate possibilities
• Phil - simplifying website, possibly acquiring our own server
• Chris C. - rec. center kiosk - fundraising, and schematic design

Substantive Items

• Earth Day tabling tomorrow (Wednesday) - be there or be square (Lilah)

• Office To-Do's (Lilah)
• file, recycle, or deal with loose paperwork
• scan charrette materials - follow directions in office

General Items:

• Appprove agenda, select secretary and timekeeper
• Minutes from 2/22 meeting
• Happy birthday to Chris Legg
• Whoo hoo for the speakeasy!
• Note for next year's speakeasy:
• excellect time: friday of week eight at 7:00.
• faculty in the music

Coordinator updates:

Non-HOPES

• curriculum survey (Kennett): give to faculty, put in Kennett's mailbox before next friday. results will be incorporated into dean's search.

HOPES:

• Fundraising (Martha): $2,000 from mail-in.
• 4250 from SBS- we will hang posters for them.
• Charrette (Lilah): pick maps for charrette advertisement posters.
• PIELC tableing- Knight Law School this weekend, first and last people will pick up and return materials to the EDC office.