Coordinator Meeting

Jess-

• Hands out new contact list
• Everyone should get keys ASAP to relieve burden on others
• Hands out “cut your own” business cards

Jess – Meeting time for this term?

• People think every other week is good.
• We’ll try out Tuesdays at 7pm. Starting next Tuesday.
• Length? Last year sometimes long, even up to 3 hours.
• 90 minutes reasonable, but we’ll shoot for earlier.
• Decision Making? Consensus preferred, but voting to speed things up as needed.

Caleb – Tabling tomorrow: sign up.

• Idea: at some point we could have tabling kit.
• Schedule finalized.

Dan G. - Dealing with new recruits

• There should be some action plan.
• Get their info, find out what they want to help with, pass their name on the respective coord.

The meeting opened with check-ins from each of the coordinators. Everyone was doing well, with some stress about finals. Martha mentioned that Sebastian Collett had agreed to be the group’s librarian, and reminded the group that Marsha would be starting with the Option III group in June, and Angshupriya with the Option II group in the fall.

The meeting agenda was approved, Martha volunteered to moderate and take minutes.

Martha covered some transitional items:

Key request forms were distributed filled out and collected. Martha will take them to Faculty and Student Services and notify coords when they can pick up their form.

Because we started this meeting with a potluck dinner, we decided to skip the usual check-ins.
The agenda was approved.

The minutes from the meeting on 6/10 were approved. There was a brief discussion about whether the process for soliciting feedback from absent members was adequate, and consensus was that it was sufficient for our purposes.

Transition items

Keys (Martha): Key forms should be ready for those who sent in their ID numbers. Others will need to resubmit their forms, but because Ron Kellett is leaving at the end of June, it makes sense for people to add their numbers to the already-signed forms, rather than starting a fresh one.

coordinator updates

Roxanne, Finances

paid last years bills with Jan.
how to fill out POs for Zac, Timothy, and Chris Legg
ASUO office open M-F 8-5.
program codes- ie: food from fundraising.
Will is our controller.
big changes coming.
give your pink slips to Roxanne.

Lilah, Office Clean Up

clean up will be Sat. July 24th at 10 am.
e-mail old coords, ASLA, and AIAS
vision: get the junk out, make a professional environment, separation of work and storage, couch is questionable
Country Fair: FSS, treats, lemonade

Library [via Chris]

Ed Tea AAA- integrated
discuss with advisors- Ron Kellett, old coords, advisory council
periodicals- give them to someone who could use them.

martha bohm

agenda approved

advisors approved

John Reynolds – Interim advisor until winter term

Brook Muller – Starting in winter
Sept. 21st he’ll be here. He wants to meet with us.

new advisory council people:

Steve ???

Scott Stolargic

we all need to get keys!!

rumor

john baldwin is retiring. As a result we have another opening on the advisory council. Lilah will try to find another person from the planning dept. to fill his spot.

chris cottrell

Electrical Engineer, Jim Krumsick is making up basic specs for the solar project pro-bono. We are going to need some thank yous to the people working on the solar project. We need a PR push for the solar project as well.

Martha opened up with reminders about getting the payroll forms in, as well as for everyone to get a set of keys.

tim spoke about leaving for portland. it was decided to vote on oct. 5 re/ the new coord for his (and erin's) positions. susan is checking it out, will talk to fumi, who is also interested in helping. bailey and stephanie were mentioned as possibilities. he is interested in forming a laison position in portland with a possible professional connection type of thing.

erin is also leaving, and it was brought up that kennett and sebastion could possibly share the position. john pete and jared abreham were also mentioned as possibilities.

H.O.P.E.S.: we need a theme! idea for charrette: oregon toxic alliance has asked us to help them with their neighborhood (?) and we could possibly use this as a jumping off point. we also need t o touch base with SBS re/ the date and our possible collaboration with them.

goals for the meeting

part 1: edc

Set individual and group goals for 2004-2005
Establish clear expectations for coordinators
Review and/or confirm EDC’s mission, including our “target market”
Establish how we will involve other people in our work

part 2: charrette

Review the charrette problem
Elicit RPC’s expectations + needs; communicate EDC’s expectations + needs

part 3: hopes

Agree on the rough schedule framework for the conference
Discuss successes and failures of HOPES 2004
Decide on a HOPES theme/slogan

general items

Agenda approved, Timekeeper-Tim, Secretary- Chris C.
10.19.04 minutes approved
Justin Welch to become Landscape Dept. student liason with EDC

coordinator updates

events

(Zac)

Please respond to "Events" thread in EDC Forum (with ideas, contacts and input)
Future event ideas: Permaculture workshop, LEED tour, Alternative fuels workshop

professional development

(Marsha)

First Ecospeak small, but successful; Peter Keyes discussed Measure 37
Future Ecospeak ideas: Election Aftermath, other ideas welcome
Will advertise future events in the Eugene Weekly Calendar (free)

public relations

(Lilah)

general items

Agenda approved, Timekeeper-Kennett, Secretary- Phil
10.26.04 minutes approved

EFS-West Conference

Chris Chatto and Jonathan Cook spoke about their EDC-funded trito the EFS-West conference in Portland, October 21-24. They presented information about the EDC's mission and curriculum goals, the solar project, and Studio + to the conference.

The solar project generated a lot of enthusiasm, and Jonathan thinks it might be worthwhile to look into publishing and selling a how-to guidebook for institutional solar retrofits.

Jonathan and Chris' suggested contacts for the HOPES conference

Judy Walton, of EFS-West, expressed interest in co-sponsoring HOPES

Tony Brown, Ecosa

Unnamed British former oil executive who is into hydrogen fuel cells and is trying to create a "University of Sustainability" at Nottingham

updates

marsha

has set up the ecospeak to be held monday at 7pm at the atrium. john baldwin will be there, please don't forget to hang up signs.

lilah

try to get info to her at least a week ahead of time. she will send out a list of everyone we can send things to so that we can specify where we want our events to be publicized.

tim/erin

portland thing may or may not be happening, but there is definitely interest up there for more student group action

roxanne

budget is done! yeay!!!!

chris

business cards will cost more to change design? postcards can be printed and mailed at the same time.